Invoicing isn’t just about getting paid—it’s about looking professional, staying organized, and keeping your cash flow steady. But when you’re a small business owner or freelancer just starting out, shelling out hundreds of dollars a year for invoicing software may not be feasible.
Fortunately, there are powerful and completely free invoicing tools that can help you create, send, and manage invoices with ease. Whether you’re billing one client a month or dozens a week, these free invoicing platforms offer robust features without the price tag.
Here’s a roundup of the best free invoicing software in 2025—no hidden fees, no catches, just smart solutions to streamline your billing.
1. Wave
Wave is a free, cloud-based accounting and invoicing software tailored for small businesses and freelancers. It offers a comprehensive suite of features, including customizable invoices, recurring billing, expense tracking, and integrated payment processing. Users can accept credit card payments directly through invoices, streamlining cash flow management.
The platform also provides mobile applications for invoicing on the go and receipt scanning capabilities. However, some users have reported challenges with customer support, particularly on the free plan, citing delays and limited responsiveness. Additionally, there have been instances where clients did not receive invoices despite the system indicating successful delivery. While Wave is a robust tool for managing finances, it’s essential to consider these potential limitations when choosing it for your business needs.
Key features:
- Unlimited invoices & clients
- Customizable templates
- Automatic payment reminders
- Online payments (with standard transaction fees)
- Mobile app for invoicing on the go
Limitations:
- Payment processing and payroll are paid features
- Limited integrations compared to paid tools
2. Zoho Invoice
Zoho Invoice is a powerful, completely free invoicing solution designed for freelancers and small businesses that need more than just basic billing. It offers a rich set of features, including customizable invoices, time tracking, expense management, recurring billing, and support for multiple currencies and tax rates, making it especially useful for international clients. With a clean interface and automation tools like payment reminders and workflow scheduling, Zoho Invoice helps streamline the entire invoicing process. It also integrates seamlessly with other Zoho apps and offers mobile apps for invoicing on the go, all without any hidden costs or subscription fees.
Key features:
- Unlimited invoices & customers
- Time tracking and project billing
- Recurring invoices and automated reminders
- Mobile apps (iOS & Android)
- Multiple currencies and tax rates
Limitations:
- Advanced features require broader Zoho ecosystem usage
- Limited template customization compared to some tools
3. PayPal Invoicing
PayPal Invoicing is a fast, user-friendly tool ideal for freelancers and small businesses that already use PayPal for payments. It lets you create professional invoices in minutes, send them via email, and accept payments directly through PayPal, credit cards, or debit cards. The platform also includes features like automatic reminders, invoice tracking, and mobile compatibility. While creating and sending invoices is free, standard PayPal transaction fees apply when clients make a payment. It’s a convenient choice for those looking for a simple, integrated invoicing solution without needing extra software.
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Key features:
- Professional invoice templates
- Integrated payment options
- Automatic reminders and tracking
- Mobile-friendly
Limitations:
- PayPal fees apply for payments received
- Limited customization and automation
4. Invoice Ninja (Free Plan)
This tool is best for Freelancers who want open-source flexibility or API integrations. Invoice Ninja offers both a cloud and self-hosted version, giving tech-savvy users complete control. The free plan includes most essential features, including invoicing, time tracking, and quoting.
Key features:
- Up to 20 clients on the free plan
- Quotes, invoices, and time tracking
- Project management features
- Self-hosted (open-source version available)
Limitations:
- Free version limited to 20 clients
- Interface can be complex for beginners
5. Square Invoices
Square isn’t just for point-of-sale. Their invoicing tool is sleek, intuitive, and lets you send invoices directly from your dashboard or mobile app. Clients can pay with a card, and everything integrates with Square’s ecosystem. Square Invoices is a good choice for Businesses selling services or products in person or online.
Key features:
- Unlimited invoices
- Recurring payments
- Integrated with Square POS and online store
- Accepts credit cards, ACH, and more
Limitations:
- Payment processing fees apply
- Limited branding customization
6. Invoice Generator by Invoiced
No sign-up, no fuss. Just fill in your details, download or email your invoice, and you’re done. It’s perfect for quick freelance jobs or testing layouts. Invoice Generator is best for a quick, one-off invoices without account setup
Key features:
- Free online invoice creation
- Downloadable PDF format
- Email directly from the tool
Limitations:
- No client management or tracking
- No storage of past invoices
7. Harvest (Free Plan)
Harvest offers a beautifully designed free plan for solo users. It’s ideal for time-based billing and project management, with powerful tracking tools and simple invoice generation. Harvest is best for freelancers needing time tracking and simple invoicing.
Key features:
- Track billable hours
- Create and send invoices
- Integration with Trello, Asana, Slack, etc.
Limitations:
- Free plan limited to 1 user and 2 projects
How to Choose the Right Free Invoicing Tool
When picking an invoicing platform, consider:
- How many clients you need to manage
- Whether you need time tracking or recurring billing
- Your preferred payment methods
- If you need automation or just a quick solution
Each tool above brings something different to the table. Whether you’re a solo designer, consultant, or small business owner, there’s a free invoicing solution to fit your workflow.
Final Thoughts
Professional invoicing doesn’t have to come with a price tag. These free tools prove that you can look polished, stay organized, and get paid—all without spending a dime. With the right software, your invoices can do more than demand payment—they can reflect the quality and reliability of your business.